Privacy Policy

Last Updated: September 15, 2023

Welcome to GeoMath Poland. We are committed to protecting your personal information and your right to privacy. This Privacy Policy describes how we collect, use, store, share, and protect your information when you visit our website at geomathpoland.com, use our services, or communicate with us.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or use our services.

1. Information We Collect

We collect personal information that you voluntarily provide to us when you:

• Register on our website
• Place an order
• Subscribe to our newsletter
• Complete a contact or feedback form
• Participate in surveys or promotions

The personal information we collect may include:

• Contact Information: Name, email address, mailing address, phone number
• Account Information: Username, password
• Payment Information: Credit card details, billing address (note: full payment card details are processed by our payment processors and not stored on our servers)
• Order Information: Products purchased, order history
• Communications: Messages you send us through contact forms or customer service

We also automatically collect certain information when you visit our website, including:

• Device Information: IP address, browser type, operating system, device type
• Usage Data: Pages visited, time spent on pages, links clicked, products viewed
• Location Data: General location based on IP address
• Cookies and Similar Technologies: Information collected through cookies and similar tracking technologies (see our Cookie Policy section below)

2. How We Use Your Information

We use your personal information for the following purposes:

3. How We Share Your Information

We may share your personal information with the following categories of third parties:

• Service Providers: Companies that help us deliver our services, such as payment processors, shipping providers, email service providers, and cloud storage providers.
• Business Partners: Publishers, authors, and other partners with whom we collaborate to offer joint promotions or products.
• Affiliates: Our parent company, subsidiaries, and other related entities that process data for us.
• Legal Authorities: Law enforcement, courts, or other government authorities when required by law or to protect our rights.
• Professional Advisors: Accountants, lawyers, auditors, and insurers where necessary for the services they provide.
• Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets.

We do not sell your personal information to third parties for their own marketing purposes.

4. Cookies and Similar Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities on our website. Cookies are small text files that are stored on your device when you visit a website.

We use the following types of cookies:

• Essential Cookies: Necessary for the website to function properly.
• Functional Cookies: Enable certain features and remember your preferences.
• Analytical Cookies: Help us understand how visitors interact with our website.
• Marketing Cookies: Used to track visitors across websites to display relevant advertisements.

You can control cookies through your browser settings and other tools. However, if you block certain cookies, you may not be able to use all the features of our website. For more detailed information about the cookies we use, please see our Cookie Policy.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider:

• The amount, nature, and sensitivity of the personal information
• The potential risk of harm from unauthorized use or disclosure
• The purposes for which we process the data
• Whether we can achieve those purposes through other means
• Legal, regulatory, and contractual requirements

For tax and accounting purposes, we typically retain order information for 7 years. Account information is retained as long as your account is active or as needed to provide you services. If you wish to delete your account, please contact us.

6. Data Security

We have implemented appropriate technical and organizational measures to protect your personal information from accidental loss, unauthorized access, use, alteration, and disclosure. These measures include:

• Encryption of sensitive data
• Secure socket layer (SSL) technology for all transactions
• Regular security assessments
• Access controls and authentication procedures
• Staff training on data protection

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information. These may include:

• Access: The right to request copies of your personal information.
• Rectification: The right to request correction of inaccurate information.
• Erasure: The right to request deletion of your personal information in certain circumstances.
• Restriction: The right to request restriction of processing in certain circumstances.
• Data Portability: The right to request transfer of your information to another organization.
• Objection: The right to object to processing of your personal information.
• Withdraw Consent: The right to withdraw consent where processing is based on consent.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below. We may need to verify your identity before responding to your request.

If you are located in the European Economic Area, the United Kingdom, or Switzerland, and you believe we have not addressed your concerns adequately, you have the right to lodge a complaint with your local data protection authority.

8. International Data Transfers

We are based in the United Kingdom, and your information may be transferred to, stored, and processed in countries outside of your residence. These countries may have data protection laws that differ from those in your country.

When we transfer personal information outside the European Economic Area, the United Kingdom, or Switzerland, we ensure a similar degree of protection is afforded by implementing appropriate safeguards, such as:

• European Commission-approved standard contractual clauses
• Binding corporate rules
• Adequacy decisions by the European Commission

9. Children's Privacy

Our website and services are not directed to children under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have collected personal information from a child under 16, please contact us, and we will take steps to delete such information.

10. Third-Party Links

Our website may contain links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy policy of every website you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated Privacy Policy on our website with a new "Last Updated" date. We encourage you to review this Privacy Policy periodically.

For significant changes that materially affect your rights, we will provide a more prominent notice, such as an email notification.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

GeoMath Poland Ltd.
3 Cox Pass South
Justineton BS31 3HT
United Kingdom

Email: privacy@geomathpoland.com
Phone: +44 617 658 1364

We will respond to your request as soon as possible and within 30 days.